Adminitrust LLC

Stanley Smith Horticultural Trust

For Grantseekers

The Trust welcomes inquires from organizations seeking funding for projects that meet its funding interests in ornamental horticulture and its eligibility requirements.

Eligibility

The Trust makes grants to organizations that are recognized as 501(c)(3) public charities by the United States Internal Revenue Service, and to non-U.S. organizations that can demonstrate that they would meet the requirements for such status.

The Trust supports projects that directly further research or education in ornamental horticulture in North America, South America, Central America, the Caribbean, and Australia, including:

  • Development of programs and projects
  • Physical improvements
  • Signage
  • Access
  • Equipment
  • Publications
  • and, under some circumstances, general operations and/or salaries

The Trust does not fund endowments or indirect costs. The Trust also does not fund projects concerned primarily with agriculture, environmental issues, science education, or horticultural therapy.

NEW FOR 2018: In recognition of the hardships numerous gardens and other horticultural organizations have experienced during 2017 due to damages caused by natural disasters (storms, fires, earthquakes, flooding, etc.), for the 2018 grant cycle, the Trust will allocate a portion of its available funds specifically to support damage remediation at such qualified organizations that make application to the Trust with competitive proposals. Applicants in this category are strongly encouraged to contact the Grants Director to discuss their situation and potential project before applying: tdaniel@calacademy.org

One proposal per organization or program. Because the Trust’s application process is very competitive, and to ensure it is open to as many qualified applicants as possible, only one proposal per organization will be considered in a given year. “Organization” is defined by the unique Tax ID/EIN associated with the proposal and by the project or program that would receive the award.

For example, the Trust will not consider two proposals from two different EINs to support the same organization/program. Additionally, the Trust can only consider one proposal from a fiscal sponsor with multiple sponsored projects that share the Tax ID/EIN of the sponsor.

Different campuses of a university system are excluded from this restriction, but this exemption applies only to geographically separate campuses (not separate units, offices, departments, programs, etc. of a single campus).

Likewise, a particular program or department of a university (e.g., an arboretum or botanical garden) may not submit a new proposal using a different EIN (e.g., using the University Foundation’s EIN instead of the University’s EIN) if the original program or department has not yet met its reporting obligations to the Trust for a prior grant.

For more detailed guidelines for college and university applicants, please see Additional Guidelines for College and University Applicants.

Application Procedures

Requests for funding are no longer accepted for the 2018 program. The deadline for applications to the Trust was Aug. 15, 2018. 

Information regarding the 2019 program will be provided on the Trust’s website in January 2019.

Organizations seeking funding from the Stanley Smith Horticultural Trust should confirm that the proposed project meets the funding interests and eligibility requirements of the Trust.  The eligibility quiz in the left margin will help you determine if it would be appropriate for you to submit a funding proposal to the Trust.

Funding proposals to the Stanley Smith Horticultural Trust are accepted online only. Please do not mail your proposal to the Trust.

The first step is to submit a brief Letter of Inquiry (LOI) describing how your proposed project will further ornamental horticulture. A full proposal for funding will then be invited from applicants whose LOIs are found to be within the Trust’s grantmaking guidelines.

Full proposals, if invited, are due August 15, 2018.  However, because all funding requests begin with a brief LOI, please allow enough time for your LOI to be reviewed by Trust staff in advance of the full proposal deadline. LOIs submitted very close to Aug. 15 may not provide adequate time for a response from the Trust and full proposal submission.

To gain access to the LOI application, click on the Eligibility Quiz in the left margin, above.  You will be asked a series of questions to confirm that your organization and project meet the Trust’s guidelines before being directed to the online grantee portal.

The first time you access the online grantee portal, you will be asked to register for an online account. Trust staff will respond to your registration request within three business days, and you will receive confirmation and instructions, including your login credentials. Please save these credentials for future reference. This online account will allow you to save a partially completed application and return to finish it at a later time. If you already have login credentials from a prior application, you do not need to re-register.

Once you’re logged in to the grantee portal, you will find additional instructions for submitting an LOI to the Trust.

If you are a returning applicant who has already started an online application and has not yet submitted it, use the link below to continue working on your application.

Log into My Account

If your organization has submitted an application in the past and you want to submit a new LOI, click on the Eligibility Quiz in the left margin. If you successfully complete the Quiz, you will be directed to the online grantee portal.

If you have any questions about the Trust’s online system, please contact grantsmanager@adminitrustllc.com or call AdminiTrust at 415-332-0166.

For other questions, you may contact the Grants Director at tdaniel@calacademy.org

Reporting Requirements

We are interested in learning through our grantees’ successes as well as their challenges.

All grantees of the Stanley Smith Horticultural Trust are required to submit a report which confirms that the funds granted were used for the intended purpose. Please note that the Trust will not consider any further grant applications from an organization unless a report on the prior grant is received and approved.

The online system will guide grantees in submitting a grant report. Instructions and requirements are described in the Guidelines for Grant Reporting.  Failure to follow the Guidelines for Grant Reporting may have a negative effect on subsequent funding requests.

Grantees of 2016 and 2017 awards are advised to review the Guidelines for Grant Reporting regarding how to submit grant reports using the Trust’s online system.

For any outstanding reports from grants made in 2015 or earlier, please mail your report directly to the Grants Director per the reporting instructions included with your original grant.

If you have any questions about your reporting requirements, please contact grantsmanager@adminitrustllc.com or call AdminiTrust at 415-332-0166.

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